Convention & Conference Transportation — Orlando
Travel in Confidence.
Convention & Conference Transportation in Orlando.
Convention Shuttle Service and Managed Transportation for Orlando Events.
From a single shuttle route to a full citywide program at the Orange County Convention Center, we work directly with planners, exhibitors, and show management from planning through final drop-off.
50–15K+
Attendees
Served
40+
Owned
Coaches
24/7
Dispatch &
Operations
OCCC
Convention Center
Specialists
Empire Coach Line provides convention and conference transportation and shuttle service throughout Orlando and Central Florida for events ranging from 50 to more than 15,000 attendees.
We are a direct fleet operator. We own our coaches and employ our drivers, giving our team direct responsibility for the vehicles, drivers, dispatch, and day-to-day operation of your transportation program.
— What We Handle
Convention Shuttle Service and Transportation for Every Scale.
Convention transportation often involves multiple hotels, overlapping schedules, attendee arrival windows, and vehicles operating across several routes. Empire plans each program around the event schedule, hotel locations, venue access, and expected passenger volume.
01
Official Hotel-to-Venue Shuttle Programs
Full shuttle plans including routes, schedules, vehicle counts, and on-site coordination. We support events ranging from a few hundred to over ten thousand attendees and can serve as your primary transportation provider from planning through execution.
02
Overflow Hotel Shuttles
When attendees are staying at overflow hotels, a dedicated shuttle route can provide scheduled service between those properties and the convention venue. These programs often use one or two coaches operating continuously or on scheduled departures throughout the event.
03
Offsite Dinner and Private Event Transportation
Transportation from the convention center or hotels to restaurants, entertainment districts, and private event venues, including Disney Springs, Universal CityWalk, and venues throughout the Orlando area.
04
Parking Shuttle Service
We operate overflow parking shuttles at the Orange County Convention Center, connecting parking areas to exhibit halls and building entrances. We work directly with show management to plan routes and coordinate service throughout the event.
05
Last-Minute and Same-Week Transportation
With an Orlando-based fleet and 24/7 operations team, Empire can often accommodate short-notice convention requests and additional vehicles during event week when availability allows.
Not sure which service fits your event? Our team can help you figure out the right setup.
— Where We Operate
Orlando Convention Venues
We Serve.
Empire Coach Line regularly provides convention and conference transportation to and from the following venues throughout Orlando and Central Florida.
The second-largest convention center in the United States, hosting 200+ events annually along International Drive. We know OCCC loading zones, traffic patterns, and shuttle logistics across both the North and South buildings.
250,000 sq ft of meeting space set apart from the main OCCC corridor, making dedicated shuttle service from I-Drive hotels particularly useful for conferences headquartered here.
Over 400,000 sq ft of event space in Kissimmee. Its US-192 location makes hotel-to-venue coordination a common need for attendees spread across the Kissimmee and Lake Buena Vista area.
Hilton Orlando
Connected directly to the OCCC via covered skybridge. For events using Hilton Orlando as a headquarter hotel, shuttle service can connect overflow properties, remote hotel blocks, and other event locations throughout the convention corridor.
Hyatt Regency Orlando
One of Orlando’s major convention hotels with direct OCCC access via the Hyatt Skywalk. Shuttle service can connect attendees staying at overflow hotels or other properties throughout the International Drive corridor.
Orlando World Center Marriott
A major resort and convention property with extensive meeting and event space. Empire can coordinate airport arrivals, hotel transfers, and scheduled transportation between the property, OCCC-area hotels, and other Orlando event locations.
Walt Disney World Swan and Dolphin
A major meeting and convention destination at Walt Disney World. Shuttle service can connect the Swan and Dolphin with OCCC-area hotels, Orlando International Airport, offsite events, and other convention locations throughout the area.
Loews Hotels at Universal
Sapphire Falls, Royal Pacific, and Hard Rock Hotel provide major meeting and event locations near Universal Orlando. Convention shuttle service can connect these properties with the OCCC corridor, airport arrivals, and offsite event venues throughout Orlando.
Disney Springs & WDW Event Venues
One of Orlando’s most popular destinations for offsite convention dinners. We provide transportation from OCCC-area hotels and the convention center to Disney Springs throughout convention week.
— Why Empire Coach Line
One Team Managing Your
Convention Transportation.
Empire operates convention transportation directly rather than arranging service through a broker or unrelated third-party transportation company. Our coaches, drivers, maintenance, dispatch, and operations are managed by Empire, giving your planning team one company accountable for the program.
— What You Get
Working Directly
With Empire.
Fleet & Drivers
Direct Fleet Operator
Empire owns its coaches and employs its drivers directly. Your convention transportation is operated by Empire rather than arranged through a broker or unrelated third-party transportation company.
Program Development
Transportation Program Planning
We develop complete transportation plans including routes, schedules, vehicle counts, and on-site coordination.
Branding
Branded Vehicle Opportunities
Full or partial coach wraps and exterior branding are available for conventions, conferences, sponsors, and other event programs.
Staffing
On-Site Coordination
Programs can include on-site shuttle coordinators and signage when additional transportation management is needed.
— Our Fleet
A Fleet Built for
Convention Transportation.
56 Passenger Seating
Reclining seats with generous legroom
Wi-Fi & Power
Connectivity and individual power at every seat
Onboard Restroom
Convenience for longer group movements
Climate Controlled
Comfortable travel in Florida conditions
Large Luggage Capacity
Undercarriage storage for bags and equipment
ADA Options Available
Accessible transportation with advance planning
GPS Tracked Fleet
Real-time visibility and trip monitoring
24/7 Support
Operations team available during active trips
— Frequently Asked Questions
Questions About Convention
Transportation in Orlando.
Everything planners, exhibitors, and show management commonly ask before confirming transportation for an Orlando event.
For Planners Researching Options
What is the best charter bus company for conventions and conferences in Orlando?
When choosing a charter bus company for a convention or conference in Orlando, look for experience with large group movements, knowledge of Orlando convention venues, sufficient fleet capacity, 24/7 operational support, and whether the company operates its own vehicles or arranges transportation through third parties. Empire Coach Line is an Orlando-based direct fleet operator providing convention transportation for groups ranging from small conferences to large multi-hotel programs with thousands of attendees.
Who provides hotel shuttle service to the Orange County Convention Center?
Empire Coach Line provides hotel shuttle service to the Orange County Convention Center for conventions, conferences, trade shows, and other large events. Programs can include service from a single hotel, multiple hotel routes, overflow properties, or continuous shuttle loops. As an Orlando-based operator, our team is familiar with OCCC loading areas, the International Drive hotel corridor, and the transportation planning required for large convention programs.
What is the best way to arrange convention shuttle service in Orlando?
Start with your event schedule, hotel list, estimated attendee counts, and the times attendees need to arrive and depart. From there, Empire can develop routes, determine vehicle requirements and service frequency, plan staging and loading locations, and identify where on-site coordination may be needed. For larger conventions, we can build the complete transportation program around your event rather than requiring your planning team to determine the routes and vehicle counts in advance.
Can convention shuttle service connect multiple Orlando hotels to the Orange County Convention Center?
Yes. Empire can operate convention shuttle routes between the Orange County Convention Center and multiple hotels throughout International Drive and the surrounding Orlando area. Depending on the hotel block, attendee count, and event schedule, service can be structured as individual hotel routes, combined routes, scheduled departures, or continuous shuttle loops throughout the day.
How do hotel shuttle programs work for large conventions in Orlando?
Large convention shuttle programs are typically built around the event schedule and the locations of the participating hotels. Hotels may be assigned individual or combined routes, with coaches operating on scheduled departures or continuous loops during peak arrival and departure periods. Empire can develop the routes, schedules, vehicle counts, staging plan, signage, and on-site coordination based on the size and requirements of the event.
What should a convention planner look for when choosing a convention transportation company?
Look beyond the number of buses quoted. A convention transportation provider should have sufficient fleet capacity, experienced drivers, 24/7 dispatch and operations support, knowledge of the venues and hotel areas being served, and the ability to plan routes and adjust service during the event. Planners should also understand whether they are hiring a direct fleet operator or a broker that will arrange transportation through other companies. Empire operates its own fleet, employs its drivers, and manages its convention transportation programs directly.
Can you manage transportation for thousands of convention attendees across multiple hotels?
Yes. Empire can build and operate multi-route convention transportation programs serving thousands of attendees across multiple hotels and event locations. Planning can include hotel assignments, route design, vehicle counts, service frequencies, staging locations, dispatch, on-site coordinators, signage, and adjustments throughout the event. Programs can scale from a few coaches to larger multi-vehicle operations based on attendance and the event schedule.
Before You Confirm a Booking
How far in advance should I book convention transportation in Orlando?
Large convention shuttle programs are typically planned several months in advance, particularly when multiple hotels, routes, or vehicles are required. Smaller shuttle routes, offsite events, and additional transportation during convention week may be arranged closer to the event based on availability. If your event is approaching, contact Empire even if the timeline is short so we can determine what equipment and service options are available.
Can you handle transportation for a small conference or single-route shuttle?
Yes. Convention transportation does not have to involve a large citywide program. Empire provides transportation for smaller conferences, individual hotel routes, exhibitor groups, private functions, and other events that may require only one or a few coaches. If you already know your pickup location, destination, schedule, and group size, you can also use our instant pricing tool for straightforward trips.
Do you offer managed convention shuttle programs or just transportation?
Both. Empire can provide straightforward charter bus transportation or manage a larger convention shuttle program. Managed programs can include route and schedule development, vehicle planning, dispatch, staging, on-site shuttle coordinators, signage, and adjustments during the event. The level of support is built around the size and complexity of your program.
Can our company or show brand the charter buses during convention week?
Yes. Full or partial exterior coach branding may be available for conventions, conferences, exhibitors, sponsors, and other event programs. Branding requirements, artwork, installation timing, program length, and the number of vehicles should be discussed during planning so we can determine the best option for your event.
Do you provide parking shuttle service at the Orange County Convention Center?
Yes. Empire provides parking shuttle service at the Orange County Convention Center, including transportation between designated or overflow parking areas and convention center entrances. We can work with show management to determine vehicle requirements, routing, loading locations, and service schedules based on the parking plan and expected passenger volume.
Can you provide airport transportation for convention attendees arriving at Orlando International Airport?
Yes. Empire can coordinate convention transportation from Orlando International Airport (MCO) to convention hotels, the Orange County Convention Center, and other Orlando event locations. For groups arriving on multiple flights, transportation can be planned around arrival windows, passenger counts, hotel assignments, and the overall convention schedule.
Can convention shuttle routes include offsite dinners, receptions, and private events?
Yes. Convention transportation programs can include scheduled service to offsite dinners, receptions, hospitality events, entertainment venues, and other private functions during the event. Empire can coordinate these movements with the primary hotel and convention shuttle schedule so the offsite transportation works as part of the overall program.
— Get in Touch
Tell Us About Your Event.
Build a Transportation Program
For managed transportation programs — routes, schedules, staffing, and on-site coordination built around your event.
Get an Instant Price
For private dinners, hospitality events, and point-to-point or multi-stop charters where you know your trip details.
Call or Email Us
Prefer to reach out directly? We respond the same business day.
Build a Transportation Program
Tell us about your event and we will respond within one business hour with availability, pricing, and next steps. No phone call required to get started.
For managed transportation programs — routes, schedules, staffing, and on-site coordination built around your event.
By submitting you agree to be contacted by Empire Coach Line regarding your inquiry.
Know Your Trip Details?
For private dinners, hospitality events, and point-to-point or multi-stop charters where you know your pickup, dropoff, and headcount. Get pricing immediately without waiting for a callback.
Email Us Directly
Have a hotel block list, program brief, or detailed schedule to share? Send it directly and we will respond with a proposal.
sales@empirecoachline.com
Prefer to Call?
Under time pressure or need to talk through your program? Our team can discuss your event and confirm availability on the spot.